A RMS is a system which records and manages records for an organization. An RMS contains the following:
-A content analysis that describes and categorizes content in the enterprise that may become records, provides source locations, and describes how the content will move to the records management application.
-A file plan describing, for each type of record in the enterprise, where they should be retained as records, the policies that apply to them, how they need to be retained, how they should be disposed of, and who is responsible for managing them.
-A compliance requirements document defining the rules that the organization's IT systems must adhere to in order to ensure compliance, along with the methods used to ensure the participation of enterprise team members.
-A method for collecting records that are no longer active from all record sources, such as collaboration servers, file servers, and e-mail systems.
-A method for auditing records while they are active.
-A method for capturing records' metadata and audit histories and retaining them.
-A process for holding records (suspending their disposition) when events such as litigations occur.
-A system for monitoring and reporting on the handling of records to ensure that employees are filing, accessing, and managing them according to defined policies and processes.